SftP Publishing
  • Introduction: Guide to Publishing Science for the People Magazine
  • Submitting to SftP magazine
  • Magazine Roles
  • Production Overview
  • Editorial Collectives
    • Editorial Collective Roles and Expectations
    • We Use Google Docs
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      • Front and Back Matter
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      • Revolutionary Lives column
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  • CFP, Submissions, Acceptances
    • Crafting the Call for Proposals (CFP)
    • Reviewing Submissions
    • Accepting/Rejecting Submissions
      • Provisional Acceptance Email/Framework Letters
      • Framework Instructions
      • Article Acceptance Email
      • Rejections & Kills/Cuts Emails
      • Keep on File Email or Send to Online
    • Author Brief/Introduction
      • Author Brief Template
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  • Editing Resources
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    • Editor Checklist
      • Editor-at-Large Checklist
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    • The Editing Process in Detail
      • Phase I: Choosing submissions and editorial assignments
      • Phase II: Assign editors, connect with authors
      • Phase III: Editing
      • Phase IV: Technical Editing
      • Phase V: Copy Editing
      • Phase VI: Proofreading and Final Copy
      • Phase VII: Finalizing articles, TOC and Design
      • Table of Contents
      • Phase VIII: Promotion
    • Advice from SftP Editors
      • Writing Advice
      • Guide to Accessible Writing
      • Working with Authors from the Global Majority
      • How to Approach Editing
  • Technical Editing / Fact-Checking
    • Technical Editing Lead
    • Technical Editing 101
      • Training Videos
  • Copy Editing & Proofreading
    • Copy/Proof Lead
    • Copy/Proof Basics
  • Style Guide
    • Introduction
    • Punctuation
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    • Titles, Headings, Links
    • Abbreviations & Acronyms
    • Alphabetical list of common terms
    • Quotations
    • Spanish Language Texts
    • Common Errors
    • How to Cite Your References
    • Pronouns
  • Admin and other Faff
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  • Art / Design
    • Art Editor(s) role
    • How we select artwork
      • Process overview
      • Article illustrations
      • Art features
        • Art features goal statement
      • Spot illustrations
    • Artwork in the magazine
    • Administrative info
    • Print/PDF Design
  • Web & Social Media
    • Web editor(s) role
    • How to post on the magazine site
    • Social Media Best Practices
    • Newsletters
    • Co-publishing
  • Circulation & Finances
    • SimpleCirc
    • Patreon
    • Bulk Orders
    • Bookshops
    • Institutional Subscriptions
  • Archives/Publishing
    • Archive Working Group
    • Archives Vol 1-21
    • What is PubCom?
    • Peoples Science Network
    • ISSN
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  1. CFP, Submissions, Acceptances
  2. Accepting/Rejecting Submissions

Rejections & Kills/Cuts Emails

Updated July 2020

PreviousArticle Acceptance EmailNextKeep on File Email or Send to Online

Last updated 4 years ago

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There are two instances where we send rejections:

  1. during the selection process, if a pitch is not chosen

  2. after the framework is submitted, if we have decided not to accept the pitch.

In the first case, the email below is sent to the submitting authors. In the second case, the ME can reach out to the authors to provide more detailed reasoning behind rejecting the pitch or modify the email for this instance.

REJECTION EMAIL TEMPLATE

Dear ____,

Thank you for your submission on ________ for Volume X, no. X of Science for the People magazine, _____. We received a high volume [#] of fantastic submissions, and we are only able to accept _____ features for this issue [due to budget and printing constraints]. Our editorial collective enjoyed reading your proposal, but unfortunately, has chosen not to publish your submission in this issue. [Optional: Boilerplate feedback or feedback from the EC is available upon request.] We encourage you to stay in touch and let us know about other article ideas you have in the future. We publish our calls for proposals periodically on our , as well as on our . If you are interested in becoming a part of the editing process by joining a future editorial collective, please let us know. Likewise, if you have any questions or comments feel free to reach out. We hope to have the opportunity to work with you! Finally, we are collecting demographic information on everyone who submits ideas to Science for the People to help us stay accountable to the social justice mission of Science for the People. If you have not already done so, please fill out our questionnaire,. Any responses shared publicly will be anonymized; your responses will not be shared outside the editorial collective.

In solidarity,

Vol. XXX, No. XXX Editorial Collective

[Name]

Managing Editor, Science for the People

Boilerplate reasons for rejection

Was great but didn't fit (as we received close to X submissions), did not respond to the theme of the issue

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