SftP Publishing
  • Introduction: Guide to Publishing Science for the People Magazine
  • Submitting to SftP magazine
  • Magazine Roles
  • Production Overview
  • Editorial Collectives
    • Editorial Collective Roles and Expectations
    • We Use Google Docs
    • Roster
    • Master Working Spreadsheet
    • Communication Channels/Tools
  • Magazine Departments
    • Magazine Departments Overview
      • Front and Back Matter
      • Meet the Contributors
      • Features
      • Artwork
      • Chapter/Working Group Reports
      • Revolutionary Lives column
      • Reviews
  • CFP, Submissions, Acceptances
    • Crafting the Call for Proposals (CFP)
    • Reviewing Submissions
    • Accepting/Rejecting Submissions
      • Provisional Acceptance Email/Framework Letters
      • Framework Instructions
      • Article Acceptance Email
      • Rejections & Kills/Cuts Emails
      • Keep on File Email or Send to Online
    • Author Brief/Introduction
      • Author Brief Template
      • Author-Editor Introduction
    • Editor Onboarding Survey
    • Author Survey
  • Editing Resources
    • Editing Process Overview
    • Editor Checklist
      • Editor-at-Large Checklist
      • Lead and Co-Editor Checklist
    • The Editing Process in Detail
      • Phase I: Choosing submissions and editorial assignments
      • Phase II: Assign editors, connect with authors
      • Phase III: Editing
      • Phase IV: Technical Editing
      • Phase V: Copy Editing
      • Phase VI: Proofreading and Final Copy
      • Phase VII: Finalizing articles, TOC and Design
      • Table of Contents
      • Phase VIII: Promotion
    • Advice from SftP Editors
      • Writing Advice
      • Guide to Accessible Writing
      • Working with Authors from the Global Majority
      • How to Approach Editing
  • Technical Editing / Fact-Checking
    • Technical Editing Lead
    • Technical Editing 101
      • Training Videos
  • Copy Editing & Proofreading
    • Copy/Proof Lead
    • Copy/Proof Basics
  • Style Guide
    • Introduction
    • Punctuation
    • Capitalization
    • Dashes
    • Numbers and Dates
    • Titles, Headings, Links
    • Abbreviations & Acronyms
    • Alphabetical list of common terms
    • Quotations
    • Spanish Language Texts
    • Common Errors
    • How to Cite Your References
    • Pronouns
  • Admin and other Faff
    • Services & Accounts
    • Fees
    • Author and Artist Contracts
  • Art / Design
    • Art Editor(s) role
    • How we select artwork
      • Process overview
      • Article illustrations
      • Art features
        • Art features goal statement
      • Spot illustrations
    • Artwork in the magazine
    • Administrative info
    • Print/PDF Design
  • Web & Social Media
    • Web editor(s) role
    • How to post on the magazine site
    • Social Media Best Practices
    • Newsletters
    • Co-publishing
  • Circulation & Finances
    • SimpleCirc
    • Patreon
    • Bulk Orders
    • Bookshops
    • Institutional Subscriptions
  • Archives/Publishing
    • Archive Working Group
    • Archives Vol 1-21
    • What is PubCom?
    • Peoples Science Network
    • ISSN
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  • Summary
  • What else you need to know:

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  1. Editing Resources
  2. The Editing Process in Detail

Phase VII: Finalizing articles, TOC and Design

PreviousPhase VI: Proofreading and Final CopyNextTable of Contents

Last updated 2 years ago

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Summary

Once all articles and content are complete, the managing editor makes the to send to the designer. The designer creates the PDF for web/print subscribers. Lead editors and authors will receive their articles and contributor bio pages in layout (plus link to the final Google Doc) to check for errors. Proofreaders (the same assigned to the Google Doc) will also get a PDF. Everyone will submit feedback to the Copy Editing Lead and the ME via email or as comments in Adobe Acrobat. The ME and Copy Editing Lead will collate all corrections into Adobe and work with the ME to send back to the designer.

Copy Editing Lead and Proofreaders will review subsequent drafts of the PDF until we catch no more errors and it is ready to be finalized for release/print.

Total time: 3-4 weeks

Suggested deadline: The ME will give authors and editors one week to turn around edits on the proof.

Editor action items: Revise the proof from the designer to catch any mistakes

What else you need to know:

When the Managing Editor receives the final articles after proofreading, they will verify the word count, footnote count, convert all footnotes to endnotes, ensure the final title and byline are in the document, and make sure that the pull quotes are appropriate. Once this is complete the ME will put a link to the final document into the for the design and web teams.

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