Phase VII: Finalizing articles, TOC and Design

Summary

Once all articles and content are complete, the managing editor makes the table of contents to send to the designer. The designer creates the PDF for web/print subscribers. Lead editors and authors will receive their articles and contributor bio pages in layout (plus link to the final Google Doc) to check for errors. Proofreaders (the same assigned to the Google Doc) will also get a PDF. Everyone will submit feedback to the Copy Editing Lead and the ME via email or as comments in Adobe Acrobat. The ME and Copy Editing Lead will collate all corrections into Adobe and work with the ME to send back to the designer.

Copy Editing Lead and Proofreaders will review subsequent drafts of the PDF until we catch no more errors and it is ready to be finalized for release/print.

Total time: 3-4 weeks

Suggested deadline: The ME will give authors and editors one week to turn around edits on the proof.

Editor action items: Revise the proof from the designer to catch any mistakes

What else you need to know:

When the Managing Editor receives the final articles after proofreading, they will verify the word count, footnote count, convert all footnotes to endnotes, ensure the final title and byline are in the document, and make sure that the pull quotes are appropriate. Once this is complete the ME will put a link to the final document into the TOC for the design and web teams.